Athletics: Compliance – Initial Financial Aid Grants

The following will outline the steps to be taken for the initial offering of a St. Mary’s University Athletics Grant:

• The head coach (or his/her designee) completes a Intent to Enroll Worksheet Form. This form must include prospect name, applicable sport, birthdate, NCAA Eligibility Center account number, “Type” of prospects (i.e. High School, Two-Year College, Four-Year College prospect), home address, contact information, amount of athletics grant and the academic year or part thereof that the grant will be applicable for. The form is submitted to the Athletics Compliance Office.
• The Director of Financial Assistance, in conjunction with the Athletics Compliance Office, evaluates the recommended amount of athletics grant to ensure this amount is permissible pursuant to all NCAA and institutional regulations regarding financial aid.
• The Dean of Undergraduate Admissions verifies that the prospect has been admitted or is “admissible” per St. Mary’s University (TX) admission standards.
• The Compliance Officer prepares a St. Mary’s University Athletics Financial Aid Agreement (AFAA).
• The aid agreement, if applicable, is reviewed and signed by Athletics Director (or his/her designee).
• The AFAA is reviewed and signed by Athletics Director (or his/her designee) and Director of Financial Assistance.
• Letter from the Director of Financial Assistance accompanies the AFAA, if applicable, and/or AFAA with recommendation page, detailing the applicable sport and its recommendation to offer an athletics grant for applicable academic year or portion thereof.
• The AFAA and recommendation letter areemailed by Compliance Officer to the prospect with instructions to sign and return to the Athletics Compliance Office.
• When the AFAA is received, the compliance officer verifies the validity of the AFAA. If the AFAA is valid, the documents are confirmed with a date stamp, the Head Coach is notified. If the AFAA is invalid, the Head Coach is notified.