Missed Class Policy Student-athletes are required to attend all classes. A student-athlete may only miss class for athletic reasons when representing the University in intercollegiate competition. No student-athlete may miss any regularly scheduled classes for any...
Budget Dissemination Each coach will complete a detailed budget for review by the Director of Athletics, Assistant Director of Athletics for Facilities and Operations and the Assistant Director Athletics for Administration and Business Operations. The existing and...
All coaches will develop schedules and contest contracts for their sport’s non-conference contests in coordination with the Athletics Department administration. Preliminary schedules should be submitted to Athletics administration by the respective head...
St. Mary’s Athletics tickets for the following sports: Volleyball, Men’s and Women’s Basketball, Men’s and Women’s Soccer, STUNT, Softball and Baseball. Prices General Admission (online – pre-purchased) – $10* General Admission...
The Athletics Communications Office provides exceptional service to coaches, student-athletes and administration in publicizing and promoting of the StMU Athletics Department accomplishments through innovative technology, creative thinking, relationship building and...
Marketing The StMU Athletics Department offers numerous marketing, advertising and sponsorship opportunities to corporations and businesses both locally and nationally. The Athletics Department works closely with StMU’s University Advancement Office to ensure that...
St. Mary’s University has made the commitment to operate and support a Division II athletics program. Along with this commitment is the pledge that the program is administered and operated with the highest level of integrity, respect and regard for all rules and...
The Compliance Officer will flag students as active student-athletes in SGASPRT (BANNER system). Updates will be made as needed. The process of certifying eligibility for continuing student-athletes will begin when final grades are posted at the conclusion of the...
Head coaches, working alongside the Associate Athletics Director for Compliance and Internal Operations, are responsible for determining the playing and practice season according to NCAA Bylaw 17. The playing and practice season declaration form must be completed and...
Student-athletes must be notified in writing if his/her athletic aid is either reduced or not renewed for the following year by July 1. The student is entitled to a prompt appeal hearing before the institution’s financial aid committee if the student does not agree...
The financial aid appeals committee, as chosen by the Director of Financial Assistance, is responsible for hearing all financial aid appeals regarding reduction or cancellation of athletics financial aid. The committee consists of two staff members of the financial...
The following will outline the steps to be taken if a Head Coach indicates an athletics grant received during current academic year is being non-renewed/cancelled for upcoming year: The compliance officer prepares a blank athletics grant spreadsheet for the upcoming...
The following will outline the steps to be taken for the Renewal of a St. Mary’s University Athletics Grant: The compliance officer prepares a blank athletics grant spreadsheet for the upcoming academic year. The Head Coach is given the blank athletics grant...
All coaches (head, assistant and graduate) will follow all rules and regulations regarding financial aid as defined in the NCAA Manual, Bylaw 15. All student-athletes are “flagged” in our internal system, Oracle Fusion Middleware Forms Services, aka “Banner”, allowing...
All athletics department staff members and coaches are required to follow all policies, procedures, and rules regarding the recruitment of prospective student-athletes within St. Mary’s University and NCAA regulations. Coaches and staff are expected to be...
Initial Eligibility The certification of eligibility for each prospective student-athlete may begin as early as the beginning of the National Letter of Intent signing period. When processing a National Letter of Intent request, the Compliance Officer compiles all...
The following will outline the steps to be taken for the initial offering of a St. Mary’s University Athletics Grant: The head coach (or his/her designee) completes a Intent to Enroll Worksheet Form. This form must include prospect name, applicable sport, birthdate,...
1. Philosophy and Educational Resources St. Mary’s University has always been committed to providing world-class educational opportunities, through both traditional and nontraditional delivery modalities, in addition to championship level athletic opportunities for...
At the conclusion of each academic year, the head coach will work with the Compliance Officer to complete the Lone Star Conference Athletics Participation Report. This report records the total student-athletes that participate in CARA, total student-athletes on the...
Only those staff members and coaches who have successfully completed the NCAA Division II Coaches Certification (Recruiting) Modules are permitted to engage in off-campus recruiting activities. The Compliance Officer will schedule the certification tests every year....
Per NCAA Bylaw 13, a staff member, coach, or any representative of athletics interests shall not be involved, directly or indirectly, in making arrangements for or giving or offering to give any financial aid or other benefits to prospective student-athletes or the...
St. Mary’s University and its Athletics Department are responsible for the actions of the institution’s representatives of athletics interests (boosters). All boosters are strictly prohibited from engaging in any off-campus recruitment of prospective student-athletes....
The NCAA has established a set maximum number of contests or dates of competition in which a team or individual may participate. Yearly schedules for each sport shall be submitted to the Athletics Director and Compliance Officer for approval. Maximum Number of...
Each head coach is responsible for providing a complete roster prior to the first competition. The roster should be first given to the Associate Athletics Director for Internal Operations and Compliance for approval, and then provided to the Athletics Communications...
When a student-athlete has inquired about transferring into or from St. Mary’s University, many factors may determine if he/she is eligible. Please inform the Associate AD/Internal Operations when you become serious about recruiting a transfer. Of special note,...
As part of maintaining institutional control, procedures for handling potential secondary and/or major violations must be in place. Self-reporting violations not only shows a commitment to compliance but also high ethical standards. Should a potential violation occur,...
The development and maintenance of a sound professional relationship with the student-athlete is vital. As a member of the NCAA, St. Mary’s ascribes to the ethical issues of this governing organization. Adherence to all rules and regulations as they pertain to...
*Additional information available on Gateway Office Hours The expected hours of the University are 8 a.m. to 5 p.m. All employees must establish, communicate and maintain regularly scheduled office hours. Exceptions will be made when traveling, based on part-time,...
The Athletics Department is committed to serving the students, faculty, staff, administration and alumni of St. Mary’s University. Our existence is focused upon providing the student-athlete with quality experiences through athletic competition within an environment...
Effective May 7th, 2021, the St. Mary’s Athletic Department established the process for all Institutional, privately owned and operated Sports Camps and Clinics by a St. Mary’s Athletics Department employee. To continue our commitment to all NCAA, conference and...
Purpose Due to the intense nature of athletic participation, athletic personnel must be prepared to provide adequate and expedient care. The athletic staff to hopefully prevent some emergencies utilize pre-participation physical screenings, adequate medical coverage,...
General Facilities and Maintenance The head coach and the Assistant Director of Athletics for Facilities and Operations have a dual responsibility for the security, maintenance, cleanliness and initiation of work orders for all facilities assigned to his/her team....
For all home Athletics events, the Assistant Director of Athletics for Facilities and Operations or designee will have the responsibility of meeting, greeting, and escorting all visiting teams for a home event to their locker rooms/changing areas or designated playing...
Purpose Sport competition has an inherent risk of injury. Therefore, the risk of exposure to other individual’s blood is at a higher level. Like any other healthcare facility, the athletic training room should also be considered a healthcare facility that will...
Philosophy and Objectives St. Mary’s University is committed to the pursuit of excellence in intercollegiate athletics within the framework of an academic community dedicated to the University’s educational and religious objectives. The University demands...
The goal of the athletic training staff at St. Mary’s University is to provide quality medical care for student athletes. Each member of the athletic training team works to help provide education, prevent injury, evaluate injuries, provide care and assistance...
Purpose The field of Athletics Training deals with many different ailments that their athlete’s may contract. The use of medications may help them cope with these ailments. This program is to demonstrate proper management of medications that are utilized in St. Mary’s...
The St. Mary’s University strength facilities are designed to provide the athlete with the best possible equipment, instruction, and training in the country. A Sports Performance coach and one (1)graduate assistant is available to teach proper lifting techniques,...
Functions of the Student-Athlete Advisory Committee (SAAC): Promote communication between athletics administration and student-athletes. Disseminate information. Provide feedback and insight into athletics department issues. Generate a student-athlete voice within the...
Student-athlete conduct and dress policies applicable to team travel and home events shall be established by the head coach. Student-athlete conduct and appearance shall reflect positively upon the team and St. Mary’s University. Coaches are held accountable for the...
General Student-Athlete Wellness Policies The wellness of St. Mary’s student-athletes is monitored, evaluated, and addressed on a continuing basis. Through constant communication and interaction with other departments on campus, the Athletics Department seeks to...
Purpose To document the University policy to comply with the requirements established by the Department of Transportation (Federal Motor Carrier Safety Administration) for operators of commercial vehicles owned or leased by St. Mary’s University. Applicability This...
As soon as travel needs are known, Athletics coaches and staff should coordinate with the Assistant Athletics Director for Business Operations and Administration and Assistant Athletics Director for Facilities and Operations to request rental vans. Drivers of rented...
Team trips should be planned well in advance with the upmost care and attention to detail. The safety and welfare of our student-athletes are the first priority. Coaches are requested to follow these policies: Only eligible student-athletes and associated staff are...
The following procedures are to be followed in the event an accident occurs while traveling for any practice or competition: Stop at once to investigate. Help anyone who is injured. Identify yourself. Give your name, address, and license number to the other party. Get...
William Joseph Chaminade
